Introducing My Tasks: every checkbox, in one place

A checkbox is the fastest thing you can write. You're three paragraphs into a meeting note, someone says they'll send the deck by Friday, and you type a checklist item without breaking your stride. Then the note scrolls away — and so does the task.

My Tasks fixes the second half of that. Every checklist item you have ever written, in every notebook and every page, now shows up in one list: grouped into Overdue, Today and Upcoming, and checkable from either side.

There's nothing to set up

Open My Tasks — it sits pinned at the top of the sidebar, above your pages — and it's already full. Every checkbox already in your notes is there on the first visit. Nothing to migrate, nothing to tag, no second app to keep in sync.

Keep writing checkboxes exactly the way you always have; a new one shows up in the list as soon as the page saves. If you'd rather start from the list, the New task row creates a task that lives on its own, and typing "/task" in any page drops in a plain checkbox that's a real task the moment it saves.

Check it in the list, it's checked in the note

The sync runs both ways, and the page always wins the tie. Checking something in My Tasks doesn't just mark a row — it goes and flips the checkbox inside the note it came from, and only then updates the list. The two can't drift apart. If that page happens to be open in the editor, the checkbox ticks there too, as though you'd clicked it yourself.

And if the page changed underneath while that was happening, note2it refuses the write rather than overwriting it: the checkbox rolls back with a message instead of quietly discarding the paragraph you just typed.

Simple, Deadline, Timed

Every task starts Simple — a checkbox, nothing more. Open the details panel and you can promote it to a Deadline, with a due date and a reminder rule, or to Timed, with a stopwatch and a session log. Most checkboxes never need more than the first, and nothing forces you to fill in fields you don't care about.

Switching between the three is non-destructive, which matters more than it sounds. Take a task carrying three logged hours and a Friday deadline, move it back to Simple, and the date and the hours are not deleted — they go quiet. Switch it back and everything is exactly where you left it.

Deadlines you can't miss by accident

Give a task a due date from the inline calendar, or in one tap with Today, Tomorrow or Next week, and it moves itself into the right group. Overdue rises to the top, today comes next, everything else waits in Upcoming, and what you finish collapses into Done for a week before it goes quiet.

The urgency follows you out of the view. The My Tasks badge in the sidebar counts overdue plus due-today, and turns red the moment something is late, amber when something is due today. The cards wear a chip of their own — 2d overdue, Today, Tomorrow, or the date. Reminder rules (on the due date, or an hour, a day, two days or a week before) are set per task and stored with it.

Due dates are anchored to the middle of your day rather than to midnight, so a task due Friday is still due Friday after you fly somewhere else or the clocks change.

A timer that follows you around the app

On a Timed task, Start opens a session on the server's clock — it keeps counting whether or not the tab stays open — and a chip rides along in the workspace toolbar with the elapsed time, quietly pulsing. The running timer stays in front of you while you move between pages and notebooks, instead of hiding on the task you started it from.

You get one timer at a time, on purpose. Start a session while another is going and note2it tells you which task is holding it, and stops that one only when you say so — no silent auto-stop that moves your afternoon from one task to another behind your back. Completing a task stops its timer. Forget one overnight and the session is clamped at 24 hours and flagged, rather than logging a fictional 15-hour day.

You can log time you didn't track live, delete an entry that was wrong, and read Logged this week at the top of the view — clipped to your week, in your time zone.

Built so the metadata survives the note

Once a task carries a deadline or three hours of logged work, it's worth more than the checkbox it grew out of, and note2it treats it that way. Delete the checkbox from a page and the due date and the sessions aren't destroyed — the task is set aside rather than erased, so undoing the deletion, or pasting the line back into the page, finds its history exactly as it was.

Send a page to the trash and its tasks are hidden rather than deleted; restore the page and they come back with it.

Yours, and only yours

My Tasks is scoped to your account like everything else here. Your tasks come from your pages, and every change — created, completed, edited, timed — is written to the immutable audit trail. The trail records that the change happened and nothing about what it said: task titles stay out of the log entirely.

Try it

Open note2it and click My Tasks at the top of the sidebar. Whatever you were planning to do next is probably already sitting there, in a note you wrote three weeks ago and haven't opened since. It's included on every plan, starting with the free Standard plan.